Job Purpose:

The role of the Admin Assistant is to provide clerical and administrative support to three executives for the non-profit organization as well as handle the day-to-day communications. Will answer calls, take messages, schedule meetings with calendaring software and keep the office organized and running efficiently. 

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Education and Experience

• Associate degree preferred
• 1-2 years administrative experience, experience in non-profit is a plus
• Proficient software skills is a must
• Experience in Microsoft Office

Salary Range

• $20 – $25/hourly