Administrative Assistant/ Receptionist




Job Purpose:

This position serves customers, visitors, and employees alike by delivering exceptional customer service by supporting office operations and front desk activities. Answering multi-line telephone system, directing callers to appropriate personnel; greets everyone with a positive and helpful attitude. Directs guests, ordering supplies, organizes conference rooms, mailroom, and support.



  • Maintains office safety by following security procedures, monitoring logbook, and issuing badges for visitors. Validates visitors are authorized before they gain entry to the Company floors.
  • Validate visitor parking and disbursement of quarterly parking passes.
  • Coordination with building management on maintenance service requests.
  • Maintains professional appearance of the conference rooms, training rooms and kitchen by tidying areas as necessary and reporting maintenance concerns.
  • Provides support for meetings by maintaining conference room calendars, assisting with scheduling along with ordering, receiving setting up and removing food for meetings.
  • Daily maintenance and filling of copiers, coffee machines and dishwashers.
  • Reviews and codes HR & IT invoices in a timely manner.
  • Creates purchase order requisitions for IT (non-hardware related).
  • Answers questions about organization and provides callers with addresses, directions, and other information.
  • Order and maintain complete stock of all office supplies/office snacks and accuracy of inventory.
  • Sort mail, take outgoing downstairs, pickup company mail from downstairs mailbox.
  • Address, package, and stamp USPS correspondence and create labels for FedEx & UPS.
  • Responsible for issuing new employee badges, parking passes, and taking new employee photo, provides locations for office supplies.
  • Assists and supports departments and colleagues.
  • Other duties as assigned.


Education and Experience

  • High School Diploma or GED required.
  • One year receptionist experience.


Skills and Abilities:

  • Friendly with an eagerness to support the organization.
  • Ability to professionally operate a multi-line telephone system.
  • Excellent verbal and written communication skills.
  • Good organizational skills.
  • Must be a team player.
  • Good customer service skills.
  • Computer literate, with the ability to utilize standard software applications and be proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint, and Excel).


Salary Range:

  • $18.00 – $22.00/hourly



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