Job Purpose:

An established General Contractor is looking to hire a qualified  Administrative Assistant We are seeking a highly-motivated individual with strong admin skills, positivity, organizational skills and ability to communicate effectively. We are seeking a team-player, confident in their ability to multitask in a productive environment.

Responsibilities:

• Provide general administrative support to ensure efficient operation of office by supporting office staff and executives with clerical task
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc. 
• Assists in maintaining digital and physical files for the office and creating filing labels
• Answers phone calls, schedules meetings and responds to emails
• Assist with collecting incoming invoices, coding and receiving approval
• Create and provide requested and approved purchases orders to keep within budget
• Assist and log appropriate contracts and documents, ensuring they are received and current
• Comfortable with Excel, using and learning formulas as need
• Data entry into a variety of platforms
• Develop and undated administrative systems to make them more efficient

Education and Experience:

• High School Diploma.
• 2+ years of administrative experience.
• Ability to work well in a team environment.
• Ability to self-manage and take initiative.
• Positive outlook and attitude.
• Ability to see the “big picture”.
• Excellent organizational skills.
• Excellent written and verbal communications skills.
• Strong knowledge of Microsoft Outlook, Excel, Publisher, PowerPoint.
• Comfortable asking questions and learning new skills
• Sense of flexibility and ability to prioritize and organize workload.